Melbourne Conference Hotels

Melbourne Convention Hotels

Melbourne Conference Venues

CONFERENCE HOTELS IN MELBOURNE
convention hotels & accommodation in melbourne

Melbourne Convention Venues ○○○ Convention Centres in Melbourne

Melbourne has a fantastic selection of hotels with venues suitable for a wide range of conferences, seminars, meetings, workshops, events and conventions. Whether you need a boardroom for a one day meeting or a large hotel convention venue for a residential conference we will help you find what you need.

Large convention venues and smaller conference facilities and function spaces are available to cater for most clients needs, but it is important to understand what it is you require and what your limitations are. M-Power Accommodation has the experience to ensure you ask the right questions and find a venue that meets your specific needs

We will liaise with the hotels and provide a variety of options to ensure that you get the best possible deal, that the venue is in a suitable location, that the room set-up is appropriate for your needs, that you have the necessary audio visual equipment, that the catering menus are suitable, that the accommodation has the features you are looking for and is within your budget. We will arrange site inspections because there is no better way to assess the suitability of a space that walking around it.

If you would like us to suggest a suitable venue and/or accommodation, please let us know what your requirements are on the Enquiry Form and, in the comments field, ask about possible suggestions or you may prefer to phone us on 02 9318 2361.

CONFERENCE ORGANISERS GLOSSARY

M-Power understands that not all people charged with the task of organising a conference or meeting have a wealth of experience in the area. M-Power Accommodation has helped organise hundreds of residential conferences, business meetings and seminars, we also has years of experience in the on-site operations of a conference and are able to work closely with the hotels and venues to ensure the best possible outcome for your meeting or event.

We have put together a glossary of commonly used terms and explanations that will help you understand and decide what best suits your needs.

Accommodation: When organising a residential conference, one where the delegates stay in the hotel, conference organisers will realise that the accommodation is a large proportion of the costs. Hotels will offer single or twin share accommodation. Single or Double occupancy refers to the number of people in the room not the size of the bed, conference hotels will generally provide rooms with a Queen size bed. A twin share room will provide 2 separate beds. If your delegates are staying overnight in the hotel you may want to provide breakfast for them and hotels will always be able to provide a 'Bed and Breakfast' room rate. Providing your delegates with twin share accommodation is one of the ways of reducing the costs of a residential conference.

Boardroom - Boardroom style seating in a conference room is ideal for small business meetings, brain-storming or strategy sessions of up to14-16 people. It comprises of delegates sitting around one large table. The chairperson, facilitator or presenter will either sit or stand at one end of the table. All delegates will be able to see each other an interact closely

Cabaret Style or Open Rounds - The cabaret style set-up features round tables with delegates seated around 2/3rds of the table, meaning that no delegate will have their back to the presenter. As with a Classroom set-up this room set-up is suitable for large conference groups of anything up to a couple of hundred delegates. A Cabaret set-up is suited to more informal conferences, meetings and seminars, delegates will be seated in small groups (typically 8 people sitting around a table made for 10), conference delegates will be able to see and interact with their colleagues. This arrangement is useful where the presenter will need the delegates to work together in small groups or discuss topics between themselves without leaving their seats and breaking the flow of the presentation, while allowing the presenter to walk around and observe or advise.

Classroom - This arrangement comprises rows of tables all facing the front, a presenters table, stage &/or lectern is set up at the front of the room facing the 'class'. The classroom is ideal for larger groups and more formal training sessions or conferences as the most delegates will not be able to see or interact with their colleagues. The number of people that a classroom set-up is suited for is really only limited by the size of the conference room. Large groups of 70 or more delegates may need to consider a microphone and PA system to ensure the presentation is heard clearly by all delegates, dual projection screens for visual displays may also be required.

Cocktail Party - An excellent way to meet and greet conference attendees, or to wind up an intensive training course, is to put on a cocktail party. Hotels will be able to provide a Cocktail Party Package that typically includes a selection of hot and cold canapés along with a beverage package that includes standard wines & beers - of course upgraded packages are always available. Packages are charged per person and can be for as little as 30 minutes up to a couple of hours depending on your requirements.

Conference Delegate Package: All Hotels and conference venues will provide some sort of Delegate Package. This will typically include coffee and tea on arrival, morning and afternoon tea breaks, lunch, room hire (including furniture set-up, water, mints, pads and pens), 1 whiteboard, 1 flipchart and 1 Projection screen. Hotels will all require a certain minimum number of delegates before this package can be purchased. Half day packages are also available - these will have the same inclusions but without a morning or afternoon tea break. Hotels and Venues will be able to provide a variety of package catering options or upgrades, this may be 'healthy' snack bars instead of muffins, or it may be energy drinks instead of orange juice.

Data Projector: The data projector is rarely included in the Conference delegate package. Conference organisers are welcome to bring their own to avoid the cost of hiring from the venue, but On-Site audio visual support staff will be reluctant to provide technical support if the equipment is not provided by the venue.

Dinner: All hotels and conference venues will be able to provide a wide variety of food and beverage options. Dinners can comprise a traditional buffet or the more traditional sit down served dinners. For large groups a set menu is the ideal option, 2 and 3 course menus are available and 'alternate drop' options are always popular - this is where 2 different meals are pre-selected by the organiser and they are served alternately to the delegates. A wide range of beverage package are also available, although many organisers choose to provide a bar, allowing delegates to be responsible for the purchase of their own drinks.

Team Building: Frequently it is beneficial for conference and event organisers to schedule some time for team building activities, this can be useful for meetings where delegates need to be positive, creative and motivated, maybe subject matter is a bit dry and delegates might need some relief, or perhaps staff are gathering for the yearly conference and may not have seen each other for a while. Team building activities can take many forms, from outdoor adventures, indoor creative or problem solving programs or even purely social or tourist based activities.

Theatre Style - Theatre Style seating is used in situations where conference or seminar attendees will simply sit and listen or watch a presentation, this set-up does not allow for delegates to have desks on which to spread out any printed material. The Theatre Style set-up can accommodate large groups but does not allow for any interactions between the audience members.

U-Shape - The U-Shape set-up of a conference room is popular with conference organisers. Tables are set up in a U-Shape with delegates sitting around the outside of the U. A presenters table will be set up at the front of the room, adjacent to any audio visual equipment, separate from the U. It is ideal from training seminars and meetings of up to 25 -30 delegates, larger groups will find that the arms of the U shape will get very long especially if the conference room you are in is a thin rectangular shape.

Working Lunch - Hotels and conference venues will generally provide 2 lunch options in their delegate package. The first is the sit down buffet lunch in the hotel restaurant, this is option allows delegates to get out of the conference room, chat informally with their colleagues and refresh before the afternoon session. The second option is the working lunch , this is where the hotel will deliver lunch to the conference room or to an area immediately adjacent to the conference room. This style of Lunch is consumed standing up and may consist of trays of sandwiches, salads and desserts or a more traditional buffet delivered to the conference room.

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